Viewing Purchase Orders

Getting Started

BlackLine uses Coupa to manage all Purchase Orders with two ways access them:

  • A PO Notification Email (Also called a Supplier Actionable Notification or SAN) to access a single PO.

  • The Coupa Supplier Portal (CSP). This option is best to access multiple POs and requires your account to be connected with Blackline.

Viewing a Purchase Order via the Supplier Notification Email (SAN)

When a PO is created, all vendors receive a PO Notification Email (1). To access this PO, Click Manage Order (2).

If you are not receiving the PO Notification Email, first check with your BlackLine Business Contact to make sure that a Purchase Order has in fact been issued (it is possible it is still going through internal approval).  If you would like to confirm or update which email address is on record, you can contact Blackline at vendorsupport@blackline.com to let us know the email where you would like POs sent.

Note: You can only access the PO associated with this email. To access a different PO using the PO notification email, you will need the email related to that PO. To access all POs and invoices, it is more convenient to create a CSP account and/or connect your CSP account with BlackLine.

A new tab will open in your browser. You will also be sent an email with a One-Time Password (3) consisting of 6 digits. Copy this One-Time Password…

… and paste it into the Enter One-Time Password (4) field in the browser. Next, check the I’m not a robot (5) check box, and complete the reCAPTCHA task. Once completed, click the Verify One-Time Password (6) button.

If you did not receive an email with your One-Time Password, click Resend One-Time Password (7).

You will be taken to the Purchase Order referenced in the Purchase Order Notification Email. The Purchase Order’s Status (8) is in the upper left under General Info.

Viewing a Purchase Order via the Coupa Supplier Portal (CSP)

If you’ve connected your CSP account to BlackLine, you can also find your POs in the Coupa Supplier Portal. To do so:

9.   Click Orders

10.  Ensure Orders is selected from sub navigation menu.

11.  Click Select Customer and choose BlackLine Systems Inc. from the drop down.

12.  You should now see your BlackLine POs in the Purchase Orders Table.

13.  The Purchase Orders’ Status is shown in the third column.

14.  Click the PO Number to view the PO.